South African Police Service Enquiry Form, This service is available to people who require confirmation of their criminal status for emigration, application for VISA, any security declaration of a person in South Africa and or abroad as well as for employment purposes in South Africa in terms of Promotion of Administrative Justice Act 3 of 2000 (PAJA).
A police clearance certificate is an official document stating whether or not any criminal convictions have been recorded against any person. The issuing of a police clearance certificate is the sole responsibility of the SAPS Criminal Record and Crime Scene Management (CR & CSM) in Pretoria.
Process:
- The applicant must provide a full set of his/her fingerprints on a SAPS 91 (a) form. The fingerprints will be taken at the nearest police station. The applicant’s full name, surname, date of birth, place of birth and identity number (if applicable) and South African mobile number must also be recorded on the fingerprint form. A copy of the applicant’s identity document/passport and proof of payment must accompany the application. The applicant must present their identity document at the police station, as proof of identity will be required.
- All the documents will be send to the SAPS Criminal Record and Crime Scene Management (CR & CSM) in Pretoria by the police station.
- Certain countries abroad might require the maiden surname and/or other surnames to appear on the police clearance certificate. Should a maiden surname and/or other surnames be required on a police clearance certificate, mention must be made thereof in the application and documentary proof of the maiden surname and/or other surnames (for example copy of marriage certificate) must be attached to the application.
- South African citizens living outside the RSA, may apply at any police station in that country or at the South African Embassy. The application must be accompanied by a completed set of fingerprints, a certified copy of the applicant’s identity document or passport and if applicable, documentary proof of maiden of other surname.
- If the applicant provides his/her cell number (currently only South African) on the application for a police clearance certificate, he/she will be provided with a sms indicating that the application was received and the reference number that was allocated to his/her certificate. A follow-up sms will be sent upon completion of the application. By using the reference number provided, the applicant can establish the progress on the status of the application by enquiring on the SAPS’s website.
Click here to do an online enquiry
The completed police clearance certificate will be send back to the local police station where the application was submitted. The applicant can collect it from the local police station. Upon collection of the police clearance certificate, the applicant must present the original identity document or passport for confirmation of their identity
Cost: This service is rendered at R114,00 per application, which is payable by bank-guaranteed cheque, a banker’s draft or electronic payment into the South Africa Police Service’s account (ABSA cheque account number 4054522787; branch code 632005; Swift code ABSA ZAJJ) in favor of the National Commissioner of the South African Police Service. In the case of electronic payment, the initials and surname of the applicant must be indicated as the reference. The letters PCC must be added as reference, which will indicate that the payment is for a Police Clearance Certificate (PCC). An applicant who prefers to make an electronic payment abroad, can approach any bank that can make a telegraphic transfer, and request that the relevant fees be paid into the above bank account. Proof of payment must be sent to this office before the processing of the application will commence.
Service standard: The average time to render this service, will be approximately 15 working days from the day that the completed application is received at Criminal Record and Crime Scene Management until the clearance certificate is issued.